How to Organize Data Protection
Organizing your data protection strategy is crucial to ensure that you’re in compliance with the best practices and regulations. A well-designed plan will inspire confidence in your employees and customers while preventing costly fines.
A reliable data protection plan begins with an extensive inventory of your organization’s information. This allows you to classify information according to type, location and access. Some types of information, such as PHI (personal health information) and financial or credit card information, are more prone to leaking than other types. You can then prioritize security measures in accordance with the information’s significance and its sensitivity.
Find out the employees who have access to your network. This includes employees working in branch offices, contractors who assist your network as well as those working remotely using equipment like digital copiers, inventory scanners, and smartphones. You should consider restricting access to what is necessary for their job, like keeping credit card information on file only when it is needed.
Make sure that your facilities are equipped with cameras with motion sensors and night vision to detect illegal entrants to archives, file servers or backups. This will help in finding people who are snapping pictures of whiteboards and monitors with sensitive information. It can also help find employees who haven’t properly left their workstations.
It is also essential to communicate your policies procedures, company values and procedures effectively. Train your employees on how to spot cybersecurity threats, such as fraudulent phishing schemes that target passwords. Encourage them to report any suspicious activities.